Red Ribbon Processing for Dummies

Hello, dear reader.  If you want to go abroad (for greener pastures, better life, to be away from people who hate your guts, or for whatever reason) this might help.  READ ON…

I just copy-pasted this article from a link I found on the internet (see below).  It’s about documents authentication, or what we commonly call RED RIBBON.  They call it “red ribbon” because they will really put a RED RIBBON in your document.  Like this for example:

Sample of a "Red-Ribboned" document

Why do you need to have your documents authenticated? (Bakit nga ba?)

Authentication Functions
link: http://www.dfa.gov.ph/main/index.php/authentication-functions

The Department of Foreign Affairs (DFA) performs its authentication function/services in the context of 1963 Vienna Convention on Consular Relations. Given the existence of a multi-state system, aforesaid Convention stipulates that, among other things, the various kind of documents sourced from particular sovereign states (e.g. public documents, private documents, and commercial documents) shall have validity or operative effect in another sovereign state’s legal jurisdiction after subjected to an agreed upon authentication procedure.

The DFA through the Authentication Division-Office of Consular Affairs may authenticate an act, deed documents etc. executed or sourced within Philippine legal jurisdiction by way of certifying said act, as follows: a) executed before a local notary public officer authorized to execute such functions, b) testified to by a public seal, c) rendered public by the authority of a competent magistrate, d) certified as being a copy of a public register. When these acts, deeds or documents have been duly authenticated by the Department, the receiving embassies or consulates or any other foreign legal entities are, in effect assured that aforesaid documents are in order or have been legalized in accordance with proper procedure. Foreign Embassies, Consulates and foreign legal entities may or may not require the authentication of documents sourced from the Philippines for use within their respective jurisdictions. However, under rules of reciprocity in international relations, sovereign states normally require authentication of foreign documents to be used.

The DFA authentication attest to the genuineness of the signature appearing on the attached certification for the purpose of identifying a specific document and giving credence to the official acts of the notary public or certifying officer thereon for use, if and when required, as instrument of evidence in foreign countries. As such, the DFA certification/authentication does not, per se, authenticate the validity/efficacy/enforceability of the basic document itself. However, the Authentication Officer is impressed with duties calling for carefulness and faithfulness whereby he must inform himself of the facts to which he intends to certify and avoid participation in illegal enterprises.

Funny pic from DFA Office ^^

Authentication Procedures (Paano nga ba?!?)
link: http://www.dfa.gov.ph/main/index.php/procedures

1. PUBLIC/OFFICIALS DOCUMENTS
Public / Official Documents

* Birth Certificate/Death Certificate, Marriage Contract {Local Civil Registry copy (for not readable, BC, MC, DC)}
* Certification of Non-Marriage Record (from NSO – Valid only for six months upon issue of document)

Authenticating Government Agencies

1. NSO
2. DFA

* Certificate of Muslim Tribal Affiliation*
* Certificate of Conversion to Islam

Authenticating Government Agencies

1. OMA
2. Shari’a Court
3. NSO
4. DFA

* Police Clearances

Authenticating Government Agencies

1. PNP (Signed by Chief of Police issued in various police stations nationwide, usually by the police precinct which has jurisdiction over the barangay.)
2. DFA

* NBI Clearances

Authenticating Government Agencies

1. NBI
2. DFA

* LTO Certificate
* Driver’s License

Authenticating Government Agencies

1. LTO (Main Office, Quezon City)
2. DFA

* Report of Rating
* Certificate of Registration
* Certification of Good Standing
* Professional License

Authenticating Government Agencies

1. PRC
2. DFA

* Community Tax Certificate

1. City Treasurer’s Office
2. DFA

* Barangay Certification/Mayor’s Certification
* Barangay Clearances

Authenticating Government Agencies

1. Barangay Chairman

2. Mayor
3. DFA

* Voter’s ID/Certificate

1. COMELEC Manila
2. DFA

* Travel Clearance of a Filipino Minor without Accompanying Parents

1. DSWD
2. DFA

* Alien Certificate of Registration
Immigrant/Native-Born Residence Certificate

1. Bureau of Immigration
2. DFA

2. PRIVATE DOCUMENTS
1. SCHOOL RECORDS
College Diploma and Transcript of Records

(Collegiate Level)
College Diploma and Transcript of Records (For State Colleges and University) (Use 1 & 3 CAV signed by the University Registrar)
Special Order
Certificate of Enrollment/Report of Grades
Certification of Graduation

1. School
2. CHED (depending on the region)
3. DFA

Secondary/Elementary Diploma and
Form 137-A, Special Order
Certification of Graduation
Certificate of Enrollment/Report of Grades

1. School
2. DEPED (depending on the region)

Sample of Certification to be aunthenticated

3. DFA

Diploma on Technical and Skills Development
Courses
Transcript of Records
Certificate of Enrollment/Report of Grades
Certification of Graduation

1. School
2. TESDA (depending on the region)
3. DFA

2. PERSONAL RECORDS
Medical Certificate
AIDS-Free Certificate

1. Clinic/Hospital
2. DOH-BLR
3. DFA

3. AFFIDAVITS

(Tip: There are people outside the DFA Office who can process your affidavits for you for a slightly pricey fee.  They might be fixers but the affidavit is authentic.  Useful if you forgot the affidavits for your documents…)

Employment Certificates
Job Description
Training Certificates
Agreement/Contract
Affidavit of Support and Guaranty
Affidavit of Parental Consent / Single Status
Affidavit of Loss
Special Power of Attorney
GOSI Forms
Doctor’s Affidavit

Sample Affidavit

1. Notary Public
2. Regional Trial Court
3. DFA

Court Decision/Court Order/Resolution

1. Certified true copies of the decision, resolution or order (Regional Trial Court )
2. Certification from the Office of Court Administrator (Supreme Court)
3. DFA

3. COMMERCIAL & EXPORT DOCUMENTS
Certificate of Origin

Commercial Invoice
Bill of Lading/Air Way Bill
Shipping Agent’s Certificate
Quarantine Clearance Certificate
Weight Certification/Weight Liqht
Manufacturer’s Certificate
Beneficiary Certificate Commodity Clearance
Insurance Certification For Certificates of Origin issued by the Bureau of Customs:

1. Bureau of Customs
2. DFA, Otherwise, and for all other documents:
a. PCCI
b. DFA

4. FOREIGN DOCUMENTS
Foreign Documents

1. Philippine Embassy/Consulate in the country from where the document originated or by the said country’s Embassy or Consulate General based in the Philippines.
2. DFA
ADVISORY

Disposal of Unclaimed Documents after three(3) months from Date of Release.

The Public is advised that, all unclaimed DFA Authentication Certificates will be disposed of three(3) months from the scheduled date of release.

NOTICE

All applications should be made in person by the applicant except under certain circumstances (e.g. documents filed by his/her immediate kin.

Applications not paid within 24 hours shall be disposed of.

WARNING!
Any spurious , fake or tampered documents submitted for authentication are subject to outright seizure upon proper determination by the DFA Authentication Officer. holder of said documents, as well as fixers are liable to prosecution.

Directory of Government Offices

http://www.dfa.gov.ph/main/index.php/directory-of-govt-offices

Picture ng Directory sa loob ng DFA

MAGKANO NGA BA?!?

(Tip: You can pay a slightly higher fee if you want your document authentication EXPEDITED, or released early.  In short, puede naman sanang mabilis ang processing pero kelangan mo magbayad ng mas mahal.  Hmmm… Esep, esep…)

DFA Authentication Division,
Office of Consular Affairs,
Department of Foreign Affairs
South wing Lobby, 2330 Roxas Blvd., Pasay City, Metro Manila
Tel. No. 834-4000
Authentication fee: P100.00
Processing period: Five (5) working days DECS-NCR

UPDATE:
http://www.dfa.gov.ph/main/index.php/newsroom/dfa-releases/775-dfa-authentication-and-passport-services-moving-to-new-building corner of Bradco and Macapagal Avenues
Aseana Business Park, near the Mall of Asia
http://www.dfa.gov.ph (consular tab)
consular help-line number (02-556-0000)
DFA telephone number (02-834-4000).

Department of Education, Culture and Sports-National Capital Region
Misamis St., Bago Bantay,
Quezon City
Tel. No. 921-5630
Authentication fee: P30.00
Processing period: Five (5) working days

Malacañang
Authentication Unit, Legal Office, Office of the President, Malacañang
1610 J.P. Laurel St., Watson Building, Malacañang , San Miguel, Manila
Tel. No. 733-36-03
Authentication fee: P50.00
Processing period: One (1) working day

DOH-BLR
Bureau of Licensing and Regulation, Department of Health
San Lazaro Compound, Rizal Avenue, Sta. Cruz,

Receipt from DFA

Manila / Tel. No. 711-6982
Authentication fee: P10.00
Processing period: Two (2) working days

CHED-NCR
Commission on Higher Education-National Capital Region
6th floor, Pacific Corporate Center,
131 West Avenue, Quezon City
Tel. No. 373-5551 to 53
Authentication fee: P40.00
Processing period: Five (5) working days

DSWD-NCR
Department of Social Welfare and Development-National Capital Region
San Rafael St., Legarda, Manila
Tel. No. 734-8637
No fee for Travel Clearance
Processing period: Five (5) working days

COMELEC
Commission on Elections
Intramuros, Manila
527-9362 LTO
Land Transportation Office
East Avenue, Quezon City
Tel. No. 926-7081
Authentication fee: P30.00
Processing period: Three (3) to four (4) working days

NSO
National Statistics Office
Filing:
East Avenue, Quezon City (in front of Social Security System (SSS) building)
Tel. No. 927-8672
NSO Hotline Plus (Teleserv):737-1111Releasing:
Vibal Building, EDSA cor. Times St., West Triangle, Quezon CityAuthentication fee/Processing Period:
P25.00 for birth, marriage and death certificates/Average of Seven (7) daysP25.00 for Certificates of Conversion to IslamP80 for Certification of No Marriage Record/Average of Fifteen (15) days

PCCI
Philippine Chamber of Commerce and Industry
14th Floor, Multinational Bank Corporation Center
6805 Ayala Avenue, Makati City
Tel.No. 843-3374 / 843-3176Certification/Authentication fee:
< $10,000 bracket:
-P250 for non-members
-P100 for members
$10,000 to $20,000 bracket:
-P300 for non-members
-P125 for members
Released on the same day

NBI
National Bureau of Investigation
Taft Ave., Ermita, Manila
Tel. No. 551-0249
Authentication fee: P100.00
Processing period: Three (3) to four (4) working days

Update: near LRT Monumento Station
5th Floor, Victory Mall

OMA
Office of Muslim Affairs
Ablaza Bldg., 117 E. Rodriguez Ave., 1102 Quezon City
Tel. No. 742-2711 to 16
Authentication fee:
P10.00 for documentary stamp
P10.00 for lamination
Processing period:Fifteen (15) working days

PRC
Professional Regulations Commission
P. Paredes, Sampaloc, Manila
Tel. No. 735-4671 to 74
Authentication fee: P50.00
No fixed processing time

RTC
Regional Trial Court having jurisdiction over the area where Notary Public holds office/where affidavit was notarized (e.g. RTC of Manila, RTC of Pasay etc.)

TESDA-NCR
Technical Education and Skills Development Authority-NCR
TESDA Complex, East Service Road, South Superhighway, Taguig, M. Mla.
Tel. No. 815-3343
Authentication fee: P50.00
No fixed processing time

That’s it for now!  Just leave me a comment or query and I will try to answer them all.  Thanks for reading…

About lexhari

An ex-chronic underachiever who just realized his self-worth.
This entry was posted in How To's and tagged , , , , , , , , , , , , , , . Bookmark the permalink.

6 Responses to Red Ribbon Processing for Dummies

  1. abby says:

    Hi! Do papers still need to go to Malacanang for authentication?

  2. OFW News says:

    oh so many OFWs need this info. thanks so much for posting.

  3. rj says:

    Hi! For Culinary Arts graduates, school is accredited by TESDA, do I need to get the assessment exam provided by TESDA?

    ThankS!

    • lexhari says:

      Yep. Before they will give you a TESDA Certificate, you must first pass the certification or assessment test. Same thing I did when I got my Photography NC-II Certification. Then, before you go abroad it will be a big help if you have it RED-RIBBONED by DFA.

  4. Rozaida Anna Maglaya says:

    Thanks for this! Great help! =)

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